Recruiting a Work-Study Student

After Hiring a Work-Study Student

Termination Policy

The Work-Study Office helps approved employers recruit FWS students by hosting an annual Work-Study Job Fair and by offering access to the Hirealonghorn Job Bank. The Work-Study Job Fair, held in late August each year, provides an excellent opportunity for employers to actively recruit FWS students for Fall and Spring.

The Hirealonghorn Job Bank is available to employers virtually any time of the day or night. To post a job, employers login to the job bank using their Employer ID# and Password. Job postings should include contact information, position information, and posting information. After a job is posted, it is reviewed by the Student Employment Referral Service. If it is complete and meets EEO guidelines, it is activated for students to view. The Student Employment Referral Service will contact the employer in the event there is a problem with the job posting.

FWS students access the Hirealonghorn Job Bank to search for FWS jobs. After logging in, they upload their resume, search for jobs and when they find one that interests them, they contact the employer as instructed in the job posting. A courtesy email is sent to the employer as soon as the student applies online so that they can login to the job bank and review the student's resume, cover letter if provided, etc.

Before beginning the interview, it is imperative that the employer ask to see the Work-Study Verification (WSV) to verify that the student has been awarded Federal Work-Study for the current academic year. The student should bring a copy of the WSV to the interview.

The employer has the final say in whether a student is hired. If the student is hired, the employer should close the job on the Hirealonghorn Job Bank right away. If an applicant is not hired, the employer should refer the student back to the job bank to look for placement elsewhere.

«TIP» Employers must hire their Work-Study students and forward their completed Sign-Up Sheets to the Work-Study Office within six weeks of the start of class in order to secure funding for the position.

^Back to Top

When an employer hires an FWS student, an Off-Campus Sign-Up Sheet/Job Description Form must be completed and forwarded immediately to the Work-Study Office. It is the employer's responsibility to download and complete this form from the Off-Campus Employer Forms and Sample Forms page. The employer should make a copy of the form for their records before forwarding the original to the Work-Study Office. No photocopies will be accepted. The Off-Campus Sign-Up Sheet/Job Description Form is all that is required for notification that a student is hired.

The last day an agency may hire a Work-Study student each semester is as follows:

Students may only work within the dates of the award period so be sure students do not start working before the award period begins! The Work-Study Office will not reimburse agencies for time worked prior to or after the award period. See the Award Period section of Work Study Policies.

^Back to Top

If an FWS student's work becomes unsatisfactory, the employer should make every effort to counsel the student and resolve the performance issues. After sufficient counseling, if the employer feels the student can no longer remain in their employ, they should notify the Work-Study Office. If termination proves to be the best option, the Work-Study Office will advise the employer to complete the Separation Form, which serves as a record of the student's INVOLUNTARY TERMINATION, and forward it to the Work-Study Office with the student's final Off-Campus Work-Study Timesheet, photocopy of the paystub, Paycheck Receipt Form, and Billing Statement attached. If serious misconduct is the reason for dismissal, the student will be barred from receiving FWS awards in the future.

«TIP» Give FWS students a written list of duties and responsibilities upon hiring to avoid a possible miscommunication of expectations.

^Back to Top